Job Description Template | Sample | Word | PDF
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Although HR personnel and job seekers seem more concerned with cover letters and interviews, writing an effective job description is an important part of hiring quality employees. Clearly communicating the key tasks and qualifications for a position will put you in a better position to attract qualified employees and prevent HR and applicants from wasting their time.
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Using a Job Description Template
There are a number of details you must include in your description:
- Job title
- Company overview
- Summary of the position
- Major responsibilities
- Type of employment (full or part time, temporary, etc.)
- Necessary experience and qualifications
- Description of the relationships between position, clients, peers, and supervisors
- Location
- Contact information
You can also include preferred qualifications, which will let applicants know if they’re even more qualified than others who only possess the necessary qualifications. Including salary and benefit information can also help attract top talent.
Using bullet points to list major responsibilities and necessary qualifications will help readers understand specifically what the job requires them to do and exactly the type of experience the employer seeks in applicants. You should describe each bullet point to communicate the employer’s needs as clearly as possible. For example, instead of requiring the applicant to have experience in project management, specify the specific type of projects the applicant has to have experience managing (or you can place the more specific requirement in a “preferred qualifications” section). Or, instead of writing “Performs administrative duties,” specify three or four main admin duties the employee will perform.
Other sections such as the company overview and job description can be written in paragraph form and include the company’s mission, its history, its future, and the role this job plays within that context.
Other Tips
- Use present-tense verbs.
- Write in clear, concise terms while describing everything specifically.
- Make sure you’ve considered exactly which qualifications applicants need to excel at for this job.
Sources
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