Download Standard Meeting Sign-in Sheet | PDF | Word | Excel

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The simplest sort of generic meeting sign-in sheet will have a space to fill in an often-descriptive title for the meeting that is being held. There will also be another space within which to fill in the meeting’s date. The rest of the page is divided into four columns:

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  • Name (First, Last)
  • Email Address
  • Phone Number
  • Address

There will be one line for each attendee, which is sufficient to capture the limited amount of information needed in this scenario.

If the Meeting Sign In Sheet is mandatory for a given group, it might be appropriate to also include a space for a signature, to insure that there can be no mistake about the individual’s commitment. In this case, one line may not be enough space to hold all the requited information, and two rows rather than just one must be allotted to each attendee.

School Based Meetings

Another common type of Meeting Sign In Sheet is one involving parental interaction in school-based settings, such as an orientation meeting for a field trip. On the top of the page, there might be a logo for the outside group that is putting together the excursion, and the first line will contain school–based club that the trip is built around and the name of the teacher in charge. The line after that should contain the trip’s title, and perhaps a reference to where to find more information about the trip in the outside organization’s catalog or website. The last line in this heading section will contain the date that the trip is scheduled for, and the name of the outside group’s leader for this trip.

Meeting sign-in sheets of all sorts can also be hosted online. This might be especially appropriate in case you may not want potential attendees to know in advance who else is expected. This is easy to accomplish online, because the Meeting Sign In Sheet can be formulated in a manner such that the person who is filling in his or her entry will not be able to see anyone else’s entry. Or, perhaps, only the other attendee’s email addresses or phone numbers can be hidden to everyone else except you, the organizer.

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