Memo Template | Word
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Memos are very much like letters, with the primary difference being that they are generally meant only for members of your own organization. Unlike letters, they are not generally intended for one or two individuals, but for a larger audience. Typically, memos are used for announcing meetings, changes in company policies, or to communicate information that will be useful to large numbers of people. For these reasons, memos tend to be more structured and formal than even business letters.
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How to Use a Memo Template
Most organizations use standardized Memo Templates. Standardization lends an aura of authority and consistency, which are both helpful in getting the message across quickly and efficiently.
The standard practice is for memos to begin with a header. The most commonly seen memo header appears as below:
To:
From:
Date:
Re:
You list each person that the memo intended for after the “To”, along with his or her title. After “From”, you insert the same information about yourself. And, after the “Re”, you describe the purpose of the memo in a very short, clear, and precise manner. The body of the memo, which comes next, can include greater detail.
What to write after “Date” requires some thought. In most cases, you simply insert the date that the memo is released. If you are announcing a meeting date or the date of a policy change, it may be more appropriate to insert that date instead.
The first few lines of the memo will describe its purpose, and will take off from where the “Re” of the header ended. Examples include, as mentioned, a policy change or a meeting, or it could describe a milestone that that the company has achieved. Unlike a letter, a memo will include no salutations.
You, as the writer of the memo, can next include any further exposition at this point in a separate paragraph.
The final section memo will include actions that the writer of the memo expects or hopes that the reader will take in regards to the memo.
There are many canned Memo Templates available free of charge online, which you can use as is or modify for your own purposes as needed. If you use Microsoft Word, you will find a bewildering array of choices available. There is also no shortage of choices available for users of Apple OS X, Google Docs, or Linux users.
Even the oldest versions of Microsoft Office include Memo Templates that you can use as they are or modify and save as new templates for your business to use as company standards.
From the “File” tab in Microsoft Word, choose “New”. Then, from the choices available on the top of the window that opens, choose “Memo”. You will then be offered a number of different memo styles available to you, depending on your version of Word. After you choose one of them, on the bottom right of this window, where it says “Create New”, chose “Template”. You will now be able to modify the Memo Template that you chose to exactly what will best serve the purposes of your organization. You can save it as a Memo Template, and reuse it any time you need it.
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